In the left pane of the Rules dialog box, click the account type for which you want to create the rule. On the Organize tab, click Rules, and then click Edit Rules. Important: Because email rules are run by Outlook and not the mail server, your computer must be on and Outlook must be open for automatic reply messages to be sent.Ĭreate an email rule to automatically reply to incoming mail messagesĪt the bottom of the navigation pane, click Mail. Because the Exchange server sends the messages (not Outlook), Outlook does not need to be open for the reply messages to be sent. The Out of Office Assistant works with the server that is running Microsoft Exchange Server to automatically reply to email messages while you are out of the office. Select the Send replies outside my company to check box, and then complete the information. Set options for replying outside your organization (if enabled by your Microsoft Exchange administrator) Select the I am out of the office between check box, and then set your Start date and End date. Set start and end dates for an Out of Office message In the Reply to message with box, type the text that you want to include in your automatic reply. To choose an account for which you want to turn on the Out of Office Assistant, select a folder in the account in the folder list before you continue to the next step. Should you need any further help, do not hesitate to contact us.Note: If you have multiple Exchange accounts, you must turn the Out of Office Assistant on or off for each account separately. From the main Outlook window, click on File, then on the Turn Off button under the Automatic Replies highlighted section. If you did not define start and end dates you can manually turn off your current out-of-office settings. In step 2, select Do not send automatic replies and then OK. If, however, you have defined start and end dates, but would like to turn off Out-of-Office before it's scheduled end date, follow steps 1 and 2 of this guide. If you defined start and end dates, there is no need to manually turn off the automatic replies. Turn the Out-of-Office automatic replies offġ1. Note: Whenever you open your Outlook 2013 client while your out-of-office settings are active, a reminder will be displayed indicating that " Automatic replies are being sent for this account" with a button to turn them off. Click on OK in the Automatic Reply Rules window, and then on OK in the Automatic Replies window. There are advanced options if you click on the Advanced. Select the action(s) under the Perform these actions section.ĩ. Add your criteria under the When a message arrives that meets the following conditions section. and in the pop-up window, click on Add Rule.Ĩ. Still from the Automatic Replies window, Click on Rules. If you want to add rules to manage emails during your out-of-office timeħ. If you don't need any rules for your out-of-office time, click on OK to close the Automatic Replies window. Otherwise, let the default option selected ( Anyone outside my organization).Ħ. If you want to send the replies only to people in your contacts list, select My Contacts only.
Click on the Outside My Organization tab and check the option Auto-reply to people outside my organization. You can choose to activate the out-of-office automatic replies for your external contacts too. Now edit the email template for the replies to your colleagues under the Inside My Organization tab.ĥ. If you would like the replies to be sent for a limited period of time, set the dates in the Start time and End time fields.Ĥ. In the Automatic Replies window, click on Send automatic replies.ģ. In Outlook, from the main window, click on the File menu. Note: If the Automatic Replies (Out of Office) option is not available, you are not using an Exchange account.
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This article shows how to turn out-of-office automatic replies on for your Exchange account using the Outlook 2013 client. How to turn Out-of-Office replies on or off in Outlook 2013 Synopsis Modified on: Mon, 17 May, 2021 at 2:21 PM Solution home Microsoft Hosted Exchange | SharePoint | Skype for Business | Lync General How to turn Out-of-Office replies on or off in Outlook 2013
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